Virtual Assistant

Building Digital Products With The Help Of A Talented Virtual Assistant

It’s not easy to make a big decision like committing to starting a digital business. Few dare to take the risk and grab the opportunity to make their dream a reality. It’s no coincidence that people who have the knack for entrepreneurial pursuits are ones who take the leap of faith. On that note, most of them soon find out that it takes a lot more than dedication to bringing their cutting-edge ideas to life. Smaller tasks like planning, developing, testing, and implementing will rear their ugly head and slow progress to a crawl. Sure, it’s doable when looked at from a bigger perspective, but it’s not efficient. Building Digital Products With The Help Of A Talented Virtual AssistantA digital product may look simple enough and straightforward. Even a working prototype may look finished and refined. What could be so difficult about developing a digital product, anyway? It’s as simple as meshing services together and distributing it through an online platform, right? Apparently, that’s wishful thinking. Once product development has progressed into an advanced phase, you’d be surprised at the huge number of tasks involved. Not to mention that prioritizing and coordinating these tasks make the workload twice as demanding. Depending on the digital product being developed, coordinating production might even be four times as time-consuming. In addition to the core content of your digital product, there are outlying tasks that will come to light as you go along. It’s a long and drudging grind, especially if these tasks need to be addressed simultaneously during operations. The hopes of growing the product will end up getting buried in a flood of to-do cards. So does this spell doom and gloom for your digital product? How are you supposed to progress with your business if small things keep dragging you down? The solution is really simple. If traditional businesses can hire staff members, why shouldn’t a digital business be able to do the same? That’s right, get a diligent and trusty VA on board. Peripheral tasks that revolve around your digital business shouldn’t be your personal responsibility. A virtual assistant can do most of those tasks. You’d then only need to focus on the main product while handing over newer, smaller tasks that emerge from production to your VA. Here are some tasks that a virtual assistant can help you with:

E-Book publishing

E-books are great advertising materials that can boost visibility and, well, sales. Have your VA proofread, format and design your e-book in a way that it reflects your branding.

Brand and content designing

Whether it’s newsletters, social media images, e-books and website themes, your VA can handle content and ensure that they adhere to your business branding.

Copywriting

Trust your talented VA to conjure up an endearing copy that communicates and appeals to potential clients. Let your ads speak to clients at a personal level.

Repurpose your content

After a sizable number of contents is created, your VA can repurpose them and convert them to different formats. A collection of blog posts, for example, can be collated into an ebook. Or maybe create infographics out of blog posts.

Creating affiliate packs

Creating affiliate packs with wonderfully designed ad banners are great for business partners. Affiliates love it if the ads they’re posting on their site is designed well since it inadvertently boosts their credibility. Get the headstart you and your business need to get ahead of the competition. Delegate these tasks to your VA.

How To Plan Your Trip Without Stressing Out

Planning a trip can be a stressful experience. More so if it’s a trip that’ll take days and covers several locations. From searching for reasonably-priced tickets to hotel vacancies, careful planning, and schedule blocking takes considerable effort and focus. Fortunately, this doesn’t have to be the normal scenario when planning a trip. There are systems and professional services that can help make planning a trip almost as enjoyable as the trip itself. How To Plan Your Trip Without Stressing OutComing up with a clear plan and a master itinerary is a big part of traveling itself. You don’t just pack your bags and go. A lot of travelers are fond of romanticizing spontaneity. But those dreamy blog photos are just half of the story. You don’t see any pictures showing them pulling their hair out of frustration because one part of their trip went awry – which is highly likely if not taking proper planning into consideration.

Work With An Attentive Virtual Assistant

Before anything, consider hiring a skillful virtual assistant to help you out with the trip planning as well as during the trip itself. An extra hand to help you out is a blessing. It goes without saying that plans don’t always go as planned. Changes will be made along the way. And a VA should be there to update those changes to the itinerary as they come. While planning for the trip, having a virtual assistant around frees up your time so that you can make room for more personal tasks and packing your stuff. Packing is never fun when in a rush. Not to mention that you’d probably end up missing a few items. It’s also a good idea to use this extra time to plan for other details such as hiring a babysitter and assigning household responsibilities to other members of the family. Oh, and your VA can collate this extra information so it can be incorporated into the plan as well. Neat. If that sounds amazing already, then you’re in for a treat. An efficient virtual assistant can already do wonders for your trip-planning woes. But imagine what a VA can do when armed with a trip planning app such as ones recommended by TripAdvisor. A travel app can function as a middle-man platform for you and your virtual assistant. A must-have tool for your VA to quickly update travel itinerary changes. And then relay the updated information to you through a mobile phone interface. Need to make last-minute checks on restaurant ratings and then make dinner reservations? No worries. Your virtual assistant and your travel app have you covered.

Research, Research, Research

No matter how big or small the trip may be, knowing a little bit of info about the location is a big advantage. Let your virtual assistant help you out with researching. They can provide additional information and unbiased inputs when making crucial decisions. Your VA can read hotel and restaurant reviews in order to handpick only the best services for your trip. And when a decision has been made, your VA can then check for availability and book reservations promptly. It’s easy to get your hands on detailed directions and maps to hotels, airports and other locations with a trusty VA and a multi-functional travel app.

Indulge Your Travel Preferences

Do you prefer a certain airline service over another? A favorite plane seat, perhaps? A virtual assistant can access information on plane seat maps and then verify preferred airline, hotel, or restaurant in the area. And then have this information updated in real-time in the travel app. Small details like having a map of an unfamiliar airport might sound whimsical – but it’s a handy reference to have. Airport designs are rarely the same, so it’s a good thing to find your way easily and avoid unnecessarily wasting time. Also, an airport map is extremely helpful when hunger sets in. Which is likely during long, boring layovers. A map with information on restaurant locations, menu, and ratings can ensure that a quick bite doesn’t have to mean a run-off-the-mill, empty calorie snack.

Enjoy The Dining Experience

Whoever says that eating is a minor part of a trip is either fibbing or have never bothered to look for top-rated restaurants. Heck, even travel websites categorize ‘Food’ alongside ‘Travel’. This alone speaks of the importance of food when traveling. Provide your virtual assistant with a clear list of meal preferences, preferred price points, and favorite restaurants so they can make reservations accordingly. Of course, your VA can read reviews and information about specific locations prior to making reservations so low ratings – and unpleasant dinners – can be avoided.

Five Tips To Making Travel A Lot Easier

Travel blogs and social media posts about travel is, to some degree, kind of deceptive. On one hand, there’s no denying that going to a different place has its enjoyable moments. More so if it’s a trip to another country; one with an entirely different and interesting culture. On the other hand, trips can also be a headache to plan. And trips usually demand on-the-go plan readjustments which can put a damper on a supposedly enjoyable vacation or business meeting. Five Tips To Making Travel A Lot EasierHowever, the stressful aspect of traveling can be mitigated to the point where it’s virtually a non-issue. And that is by employing the help of a capable and proactive virtual assistant. Even better if the virtual assistant is able to use a versatile travel app like Tripit.

Convenient Travel Plan Access

With well-designed travel apps like Tripit, traveling is made a lot easier by making the master itinerary, document copies, and calendar just a few taps away. Whether from a mobile phone or an ultrabook, you can have real-time information as soon as your virtual assistant makes changes as per request or changes in travel plans.

Let Friends And Family In On The Plan

Sharing travel plans to close friends and family members is highly encouraged. This makes it easy for them to coordinate crucial points of the trip such as meeting you at the airport. Virtual assistants can add contact information such as email addresses and phone numbers to your TripCase profile. No need to worry about making phone calls on the spot as you arrive at the airport. There are few things as nerve-wracking as making an important call and then crossing your fingers in hopes that it doesn’t go straight to voicemail. In addition, by sharing the trip itinerary with involved parties, changes in it will be communicated to them so they can adjust their schedules accordingly.

Sync Plans With A Nifty Calendar

A virtual assistant, armed with an app like Tripit, can make travel plans easy to visualize thanks to calendar sync functions. A calendar that contains travel details can’t be emphasized enough for its convenience. It’s helpful when switching between a calendar and the master itinerary. It’s an immensely invaluable feature when going to several locations in a single day or attending multiple meetings. The visual cues that a calendar provide helps a lot considering that we are guided and influenced a lot by our visual perception.

Quick Communication And Coordination

Storing important information such as a preferred hotel for a specific location or a favorite restaurant is one feature of Tripit that gets a lot of praise. Your VA can gather pertinent information and store it to your Tripit profile so that you are able to make quick reservations and appointments. It also does the opposite, wherein locations that turned out unpleasant and unimpressive can be tagged as ‘no-go’ places. Thereby avoiding travel mishaps the next time around.

Handy Travel Tools

Having the right travel tools such as checking specific information regarding services and places irons out the kinks of traveling. Tripit provides such information and is a useful tool for quick checks on locations that are part of the travel itinerary. Tripit provides a handy set of tools like real-time weather checking, transportation requests, rescheduling, Loungebudd as well as searching for flights. And then there’s the convenience of checking if there’s a huge gap in the calendar in order to make room for side-trips. Travel apps like Tripit make planning and traveling much easier. A trusty VA and a handy app can manage the trip details for you so you don’t have to fuss over minor travel concerns. Instead, your focus should be on your trip objective. Whether that is to have fun or to keep your focus on a business meeting. But then again, with the help of a VA and Tripit, business meetings doesn’t have to mean not being able to visit interesting locations.

Virtual Assists And Its Benefits For Your Business

As an entrepreneur or solo business person, you in all probability wear numerous caps to keep up the achievement of your business. Viably dealing with your anxiety and requiring some investment for yourself, is essential to keep away from wear out and at last evade the disappointment of your business.

Particularly in today’s economy, numerous entrepreneurs are deciding to do the greater part of the work themselves as opposed to picking to contract on location staff. An option to contracting extra staff is to outsource the additional work to a Virtual Assistant. Enlisting a Virtual Assistant, might be one of the best choices you could make to keep up the achievement of your business.

Who is a Virtual Assistant?



A Virtual Assistant is a self employed individual who is committed to helping organizations succeed by giving the same administration needed from on location help staff, with the exception, of working from a remote office and utilizing his or own gear and softwares.

Virtual Assistants are accomplished independent contractors who have chosen to work for themselves. Virtual Assistants have worked in managerial parts as well as in showcasing, administration, Information Technology (IT), and Real Estate upon offering services as VA’s. Using emails, for example, the web, telephone and fax machine to stay in contact with their clients, a Virtual Assistant basically functions as a business partner who might be accessible at all times , sparing you cash and profitable time.

Choosing to contract a Virtual Assistant can spare you cash as well as assets regularly connected with getting on location staff including: charges, occasion pay, profits, supplies and office space. These are benefits for your business that hiring a virtual assistant can provide.

In the event that you are thinking about the choice, the profits are interminable to employing a Virtual Assistant. The following are seven primary points of interest:

Focus on business growth: When you employ a Virtual Assistant, you make more of an opportunity to concentrate on making your business grow and producing income. Your business will never again be running you. A Virtual Assistant will permit you to run and focus on your business and your future.

Pay Only for the time worked: When you employ a Virtual Assistant, you will pay for only the time utilized. You don’t pay for profits, assessments, lunch breaks or excursion. Whether you get support for one extend, one hour or for several months, you just pay a Virtual Assistant on an as required for your business.

No need to get an office space: When you enlist a Virtual Assistant, there is no  reason to use up significant office space and give costly supplies. A Virtual Assistant works from a remote office and utilizes his or her own gear and software.

Business is less stressful: Procuring a Virtual Assistant who gives full business help, will help to concentrate on the bearings of your business. A Virtual Assistant who gives full business help is basically your “undetectable” business partner; creating advertising materials, advertising methods and overseeing normal business operations.

Grow your business with social network engagement: Promoting strategies are rapidly growing to incorporate the utilization of the web and social networking outlets. A Virtual Assistant, who is mindful of and accomplished with web and online networking promotion, is one stage in front of the rest! It is troublesome to possess a flourishing business nowadays without a useful site. What’s more a business display on online networking destinations, for example, Facebook, Linkedin and Twitter is opening itself up to new potential outcomes, furnishing itself with access to incomprehensible measures of data and producing huge amounts of leads and movement.

No need to train: Remember that when you contract a Virtual Assistant, you are enlisting a person who, before working for himself or herself, used years working in the workforce as an Administrative or Executive Assistant. A top notch Virtual Assistant is normally tech adroit and will have the fundamental aptitudes, learning and training to give your business top quality administration.

Accesibility: As an off camera accomplice, your Virtual Assistant will be accessible to guarantee your business runs easily. Whether you are on a business excursion and need an archived messaged faxed, or need a presentation complete in short notice; your Virtual Assistant will take care of details, and allow you to run a beneficial and prosperous business.

Whether your business has been, or is in the works and needs ‘start up’ support, or you discover you are running yourself thin by tackling work that might be taken care of by a partner; the profits of contracting a Virtual Assistant, particularly a Virtual Assistant who gives full business support can help you to focus on business growth and in the long and short run, give you benefits for your business.

How To Find And Utilize The Services Of A Virtual Assistant

A Virtual Assistant can be a valuable partner in helping a business person to grow their company; if you are looking to use the services of a Virtual Assistant, then this article will explain what you need to do to make sure you have the right fit for your business.

Finding a Virtual Assistant

First of all, you need to know the best way to find a Virtual Assistant. There are several methods of finding an assistant quickly and easily. You can look online and search for Virtual Assistants, advertise on one of the many, virtual assistant association sites, or ask friends and colleagues if they can recommend anybody.

You’ll also need to be extremely specific about what you want and how you want the Virtual Assistant to help you. This will enable you to get the right assistant for your needs.

However, before you do this, you must think about how you can best work with your new Virtual Assistant.

Detailed below are some of the key elements you’ll want to address.

1. Probing your to be VA

The first thing to decide is how you’ll conduct a Skype or phone session. Are you happy to partner with somebody based on the information on their website or on their portfolio on a freelance site, or do you want to find out more about them to get an idea of how they work?

If this is the case, then you might want to consider meeting with them over Skype, phone or if locally sometimes over coffee so you can get a better idea about the person you’re considering working with.

Show and not tell is also a great strategy. Most VA’s would offer a reduced fee for a trial time period. 

2. Giving instructions

You’ll need to decide how you will give instructions to your new Virtual Assistant. Will you give them the information over Skype or will you send the details via email so that you have a written record of what you need? Virtual Assistants have different methods of communicating so finding the one thats right for you should be one that fits your business needs.

Will you require your new assistant to manage your calls and take instruction throughout the day, and if you do will they use their own phone or will you supply it?

3. Questions to ask

One of the first things you’ll want to ask is about the experience your Virtual Assistant has. You also need to make sure that they have experience in your particular field as this makes working with them much easier.

Although the majority of Virtual Assistants like other business owners, have a set hour of work.  You will also need to check what their work hours are. For example, some people just aren’t able to work weekends while others won’t be available in the early evenings.

You might also need to ask if your Virtual Assistant is happy to sign a non-disclosure agreement, and you might want to check if your new assistant is happy to sign a contract. Most VA’s already set up, have their own agreements that both party has to sign before the start of any project.

4. How will you educate your new assistant?

Sometimes, a business owner will want a Virtual Assistant to manage their calendar and emails for them. However, this can sometimes be quite a challenging task if your new Virtual Assistant is not sure how to respond to some tasks.

To avoid this, draw up a list of common scenarios that occur in your business. For instance, you might have to regularly send out items in the post and sometimes a parcel might go missing. Your Virtual Assistant will need to know how to respond if this happens. Otherwise, this would simply mean passing the query on to you to handle and it won’t help to lower your workload.

To find and utilize a VA is one aspect but do you have the right information for them to work with? Most Virtual Assistants are proactive and are able to ask you about the culture of your business and the do and don’t’s. If you find one that knows and acts on this basic step, you can be rest assured, that they would be a good fit for your business.

8 Tasks A Virtual Assistant Can Provide Online

For every business owner there will come a point when you start to become overwhelmed with the everyday tasks of running a business. Eventually it will become necessary to find someone to take on these tasks for you, or these chores will take you further away from running your business.

If you are not ready to employ a full or part time member of staff, then this is when a Virtual Assistant will become extremely useful to your business. A Virtual Assistant can take over the tasks that stops you from running your business, and  always be there when you need them the most.

Here are some essential tasks that a Virtual Assistant can help you with to make your business run smoothly.

1) Schedule your Dairy

In less than 25 minutes, a Virtual Assistant can help you to schedule all of your appointments for the coming day or week. By using a simple system such as Gmail calender on google, a Virtual Assistant can arrange for alerts to be sent to you ahead of all of your important dates, ensuring that you are never late for an appointment or essential meeting. Evernote is another great tool a VA can use to collaborate with you.

2) Manage your Emails & Voicemail Calls

Answering emails eats into everyone’s valuable time and it can often mean that a business gets swamped with administrative tasks. If you assign a Virtual Assistant to manage incoming emails, then they can forward all of your essential emails directly to you; you won’t be hassled with all of the emails you don’t need.

Perhaps arrange for your Virtual Assistant to forward your emails to you at a set time of day so you can manage the important messages effectively. A VA could also assist with assigning folders for your emails.

A Virtual Assistant can also manage your phone calls in much the same way.

3) Manage Advertising

As a business owner, managing advertising can be a tricky task, but it is also an essential part of your business.

However, a Virtual Assistant can quickly get advertising quotes, find out prices, research circulation etc. In addition, they can also help to get quotes for creating a leaflet campaign or for arranging the distribution of flyers.

4) Create a Flyer

Many Virtual Assistants are used to creating advertising to promote their own businesses so they often have experience in creating eye catching flyers and advertisements.

In less than 25 minutes, a graphic Virtual Assistant will be able to create an effective flyer ready to be sent to the printers. most VA’s also offer printing services. This takes away the hassle of having to do it yourself.

5) Create a To-Do List

A To-do list is essential to the smooth running of any business. A Virtual Assistant will be able to quickly create a To-Do list to ensure that the essential daily and weekly tasks are completed on time and in order of priority. 

6) Create a Website

As business owners themselves, Virtual Assistants often have experience in creating their own advertising platforms. A Virtual Assistant can help establish a simple, informative website that will help to promote your business and give potential customers a place to find out more information about your company.

7) Write a Blog Post

These days, connecting with your audience or potential customers is essential to the success of any business. The preferred platform for connecting with customers is often an up-to-date blog.

A Virtual Assistant can help keep your blog updated and keep your potential and existing customers abreast of the latest news, customer offers etc.

8) Manage Social Media

Social Media is a vital part of business promotion. In just a few minutes a day, a Virtual Assistant can keep your followers updated with all of the latest news and promotions, and they can interact with potential customers.

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8 Tasks A Virtual Assistant Can Provide Online

For every business owner there will come a point when you start to become overwhelmed with the everyday tasks of running a business. Eventually it will become necessary to find someone to take on these tasks for you, or these chores will take you further away from running your business.

If you are not ready to employ a full or part time member of staff, then this is when a Virtual Assistant will become extremely useful to your business. A Virtual Assistant can take over the tasks that stops you from running your business, and  always be there when you need them the most.

Here are some essential tasks that a Virtual Assistant can help you with to make your business run smoothly.

(more…)

How to Find and Utilize the Services of a Virtual Assistant

A Virtual Assistant can be a valuable partner in helping a business person to grow their company; if you are looking to use the services of a Virtual Assistant, then this article will explain what you need to do to make sure you have the right fit for your business.

Finding a Virtual Assistant

First of all, you need to know the best way to find a Virtual Assistant. There are several methods of finding an assistant quickly and easily. You can look online and search for Virtual Assistants, advertise on one of the many, virtual assistant association sites, or ask friends and colleagues if they can recommend anybody. You’ll also need to be extremely specific about what you want and how you want the Virtual Assistant to help you. This will enable you to get the right assistant for your needs. However, before you do this, you must think about how you can best work with your new Virtual Assistant. Detailed below are some of the key elements you’ll want to address. (more…)

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