Administrative Services

8 Tasks A Virtual Assistant Can Provide Online

For every business owner there will come a point when you start to become overwhelmed with the everyday tasks of running a business. Eventually it will become necessary to find someone to take on these tasks for you, or these chores will take you further away from running your business.

If you are not ready to employ a full or part time member of staff, then this is when a Virtual Assistant will become extremely useful to your business. A Virtual Assistant can take over the tasks that stops you from running your business, and  always be there when you need them the most.

Here are some essential tasks that a Virtual Assistant can help you with to make your business run smoothly.

1) Schedule your Dairy

In less than 25 minutes, a Virtual Assistant can help you to schedule all of your appointments for the coming day or week. By using a simple system such as Gmail calender on google, a Virtual Assistant can arrange for alerts to be sent to you ahead of all of your important dates, ensuring that you are never late for an appointment or essential meeting. Evernote is another great tool a VA can use to collaborate with you.

2) Manage your Emails & Voicemail Calls

Answering emails eats into everyone’s valuable time and it can often mean that a business gets swamped with administrative tasks. If you assign a Virtual Assistant to manage incoming emails, then they can forward all of your essential emails directly to you; you won’t be hassled with all of the emails you don’t need.

Perhaps arrange for your Virtual Assistant to forward your emails to you at a set time of day so you can manage the important messages effectively. A VA could also assist with assigning folders for your emails.

A Virtual Assistant can also manage your phone calls in much the same way.

3) Manage Advertising

As a business owner, managing advertising can be a tricky task, but it is also an essential part of your business.

However, a Virtual Assistant can quickly get advertising quotes, find out prices, research circulation etc. In addition, they can also help to get quotes for creating a leaflet campaign or for arranging the distribution of flyers.

4) Create a Flyer

Many Virtual Assistants are used to creating advertising to promote their own businesses so they often have experience in creating eye catching flyers and advertisements.

In less than 25 minutes, a graphic Virtual Assistant will be able to create an effective flyer ready to be sent to the printers. most VA’s also offer printing services. This takes away the hassle of having to do it yourself.

5) Create a To-Do List

A To-do list is essential to the smooth running of any business. A Virtual Assistant will be able to quickly create a To-Do list to ensure that the essential daily and weekly tasks are completed on time and in order of priority. 

6) Create a Website

As business owners themselves, Virtual Assistants often have experience in creating their own advertising platforms. A Virtual Assistant can help establish a simple, informative website that will help to promote your business and give potential customers a place to find out more information about your company.

7) Write a Blog Post

These days, connecting with your audience or potential customers is essential to the success of any business. The preferred platform for connecting with customers is often an up-to-date blog.

A Virtual Assistant can help keep your blog updated and keep your potential and existing customers abreast of the latest news, customer offers etc.

8) Manage Social Media

Social Media is a vital part of business promotion. In just a few minutes a day, a Virtual Assistant can keep your followers updated with all of the latest news and promotions, and they can interact with potential customers.

10 Design Tips For Ms-Word

  1.  Take advantage of the Smart Art graphics available in Word. You can insert a variety of graphs and charts easily and with stunning results. This kind of extra to your document will give you an edge above the competition.
  2.  If you are including specific data or information that requires focus, put it in a table. Not only will this make it easy to edit, it will also define it for the reader.
  3. Don’t forget about Word’s predesigned projects and templates. They can save you a lot of time… but make sure you adjust them enough to make them unique!
  4. Add ALT tags or descriptions to your images for screen readers.
  5. Create templates to save time on reproducing similar documents.
  6. Where possible, justify blocks of text. Symmetry is much more attractive to the human eye.
  7. You can easily reference and source information in your document using hyperlinks. Either globally, (online links) or locally, (links within the document itself) hyperlinks will make your document that touch more interactive.
  8. Keep your document dynamic. Inserting images is something that will always keep your readers a little more engaged. Be careful to not overdo it though. Only use appropriate, quality images… and be careful of copyright restrictions!
  9. Word can be great for those little projects that need doing and you didn’t know how. Business cards, flyers, menus, among menu others, can be easily created using the already designed Word templates.
  10. Don’t overlook the basics. Make sure your typeface is appropriate. NEVER use comic sans, (it has been recognized as the industry standard in unprofessionalism). If you are producing a document for children, reflect that in the font – likewise for professionals.
For more Ms Word Tips and Tricks, click to download your free ebook copy here

10 Design Tips For Powerpoint

  1. Think about how easy your slides are to read. Use a color scheme that provides good contrast between the background and text itself.
  2. If you NEED to use a background that is difficult to place text on, give the text itself a solid background box to frame and define it.
  3. Try to stick to Sans Serif fonts – they are much easier to read; especially from a distance.
  4. Similarly, standard fonts look much more professional – resist the urge to throw wacky typography on your slides!
  5. Don’t forget how important first impressions are and make sure you create a captivating title page that gets across the theme of the presentation, yet doesn’t give too much away.
  6. Use custom slides where possible – Differing from the built-in PowerPoint themes will make sure your presentation is unique and give it an edge.
  7. If you are going to use imagery, make sure it’s of a high quality. Remember your presentation might be shown on a large screen so the higher quality the image the better.
  8. Don’t underestimate solid colors. They’re easy to use and extra easy for the viewer to read text.
  9. Keep the text down to a minimum; it is a presentation, after all. The information within the slides themselves should be brief and an explanation should be provided by the speaker.
  10. The same goes for bullet points. Used wisely, they can be a fantastic tool, but keep them to a minimum or else you may as well be writing a few paragraphs of text!
  11. Highlighting, bolding, underlining or enlarging text can draw focus to key points in your presentation.

You don’t need to create fireworks with slide transitions. Keep these simple since a slide jumping in from every angle can get a little irritating

For complete access to the Microsoft Powerpoint Tips & Tricks eBook, Click here


10 Design Tips for Powerpoint

  1. Think about how easy your slides are to read. Use a color scheme that provides good contrast between the background and text itself.
  2. If you NEED to use a background that is difficult to place text on, give the text itself a solid background box to frame and define it.
  3. Try to stick to Sans Serif fonts – they are much easier to read; especially from a distance.
  4. Similarly, standard fonts look much more professional – resist the urge to throw wacky typography on your slides!
  5. Don’t forget how important first impressions are and make sure you create a captivating title page that gets across the theme of the presentation, yet doesn’t give too much away.
  6. Use custom slides where possible – Differing from the built-in PowerPoint themes will make sure your presentation is unique and give it an edge.
  7. If you are going to use imagery, make sure it’s of a high quality. Remember your presentation might be shown on a large screen so the higher quality the image the better.
  8. Don’t underestimate solid colors. They’re easy to use and extra easy for the viewer to read text.
  9. Keep the text down to a minimum; it is a presentation, after all. The information within the slides themselves should be brief and an explanation should be provided by the speaker.
  10. The same goes for bullet points. Used wisely, they can be a fantastic tool, but keep them to a minimum or else you may as well be writing a few paragraphs of text!
  11. Highlighting, bolding, underlining or enlarging text can draw focus to key points in your presentation.
You don’t need to create fireworks with slide transitions. Keep these simple since a slide jumping in from every angle can get a little irritating For complete access to the Microsoft Powerpoint Tips & Tricks eBook, Click here

10 Design Tips for Ms-Word

1. Take advantage of the Smart Art graphics available in Word. You can insert a variety of graphs and charts easily and with stunning results. This kind of extra to your document will give you an edge above the competition.

2. If you are including specific data or information that requires focus, put it in a table. Not only will this make it easy to edit, it will also define it for the reader. (more…)

8 Tasks A Virtual Assistant Can Provide Online

For every business owner there will come a point when you start to become overwhelmed with the everyday tasks of running a business. Eventually it will become necessary to find someone to take on these tasks for you, or these chores will take you further away from running your business.

If you are not ready to employ a full or part time member of staff, then this is when a Virtual Assistant will become extremely useful to your business. A Virtual Assistant can take over the tasks that stops you from running your business, and  always be there when you need them the most.

Here are some essential tasks that a Virtual Assistant can help you with to make your business run smoothly.

(more…)

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