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8 Tasks A Virtual Assistant Can Provide Online

For every business owner there will come a point when you start to become overwhelmed with the everyday tasks of running a business. Eventually it will become necessary to find someone to take on these tasks for you, or these chores will take you further away from running your business.

If you are not ready to employ a full or part time member of staff, then this is when a Virtual Assistant will become extremely useful to your business. A Virtual Assistant can take over the tasks that stops you from running your business, and  always be there when you need them the most.

Here are some essential tasks that a Virtual Assistant can help you with to make your business run smoothly.

1) Schedule your Dairy

In less than 25 minutes, a Virtual Assistant can help you to schedule all of your appointments for the coming day or week. By using a simple system such as Gmail calender on google, a Virtual Assistant can arrange for alerts to be sent to you ahead of all of your important dates, ensuring that you are never late for an appointment or essential meeting. Evernote is another great tool a VA can use to collaborate with you.

2) Manage your Emails & Voicemail Calls

Answering emails eats into everyone’s valuable time and it can often mean that a business gets swamped with administrative tasks. If you assign a Virtual Assistant to manage incoming emails, then they can forward all of your essential emails directly to you; you won’t be hassled with all of the emails you don’t need.

Perhaps arrange for your Virtual Assistant to forward your emails to you at a set time of day so you can manage the important messages effectively. A VA could also assist with assigning folders for your emails.

A Virtual Assistant can also manage your phone calls in much the same way.

3) Manage Advertising

As a business owner, managing advertising can be a tricky task, but it is also an essential part of your business.

However, a Virtual Assistant can quickly get advertising quotes, find out prices, research circulation etc. In addition, they can also help to get quotes for creating a leaflet campaign or for arranging the distribution of flyers.

4) Create a Flyer

Many Virtual Assistants are used to creating advertising to promote their own businesses so they often have experience in creating eye catching flyers and advertisements.

In less than 25 minutes, a graphic Virtual Assistant will be able to create an effective flyer ready to be sent to the printers. most VA’s also offer printing services. This takes away the hassle of having to do it yourself.

5) Create a To-Do List

A To-do list is essential to the smooth running of any business. A Virtual Assistant will be able to quickly create a To-Do list to ensure that the essential daily and weekly tasks are completed on time and in order of priority. 

6) Create a Website

As business owners themselves, Virtual Assistants often have experience in creating their own advertising platforms. A Virtual Assistant can help establish a simple, informative website that will help to promote your business and give potential customers a place to find out more information about your company.

7) Write a Blog Post

These days, connecting with your audience or potential customers is essential to the success of any business. The preferred platform for connecting with customers is often an up-to-date blog.

A Virtual Assistant can help keep your blog updated and keep your potential and existing customers abreast of the latest news, customer offers etc.

8) Manage Social Media

Social Media is a vital part of business promotion. In just a few minutes a day, a Virtual Assistant can keep your followers updated with all of the latest news and promotions, and they can interact with potential customers.

5 Innovative Tools That Can Enhance Your Business’s Overall Performance

There are several tools available in today’s market that help operating a successful online business simple and concise. Utilizing these programs will provide convenience and accessibility for yourself, employees, and your long-term client base. I have compiled a list of 5 engagement tools that can improve the success and organization of your business online.

  1. Google apps for work
Google apps for work is an essential tool for professional emails, online storage, shared calendars, video meetings and more. Built for business, and designed for teams. Explore some of the features that come with this app

    1. Gmail Calendar feature  – You can add events with photos and maps of places you are traveling to, flight and travel information, and view a singular day or your full month with a single glance.
    2. Tasks  – Task is designed to work for your Android phones and systems. Rearrange your tasks, to-do lists, and choose personalized color themes
    3. Google Docs – Create sharable documents and folders. Google Docs provides ‘Docs’ for content writing, ‘sheets’ for spreadsheet configuration, and ‘slides’ for slide show presentations that are updated automatically and saved to your personal Drive. Options for saving as PDF and Docx files are available. Other options include ‘Forms’, ‘Drawings’, and ‘My Maps’
    4. Add extensions – Two of my favourite extensions with the Google extension feature is the Techsmith Snagit and Chrome Remote desktop. The Techsmith Snagit feature allows you to take screenshots with instructions on annotations to send out to clients or colleagues. It also allows for video recording and stores directly to your drive. Chrome Remote desktop allows for a free screen-share with clients or colleagues. Its 100% free.
  1. vCita
vCita is an online scheduling program that allows customers to book services directly from your company’s website. Customers have the option to book time-based on your availability and hours of choosing. Automated confirmations and email notifications can be set-up to send directly to each customer pertaining to each new order. vCita offers online payments and invoices, promoting “Add Now” buttons to your website, social media pages, and emails. This creates simple payment processes that can be deposited directly into your Paypal or bank account. In addition, invoice templates that are customized to your company and brand are available for itemized breakdowns and receipts or each purchase.

  1. Rapportive
LinkedIn’s Rapportive is a Gmail compatible program that creates profiles for your contacts. By adding profile pictures, contact information, and social media links, you are able to connect with each contact on a personal level. Additional information provided includes profession, location with map settings, and your shared connections. These contact profiles are added directly to your inbox, displaying viable information on the right-hand screen as you are drafting your email. Rapportive creates a complete contact and communication experience directly from your inbox.

  1. Boomerang
Boomerang offers a variety of email features that add convenience and efficiency to your business and communication process. This program allows you to draft an email and choose the date you wish to send the email, using their calendar feature or voice recognition text box. Boomerang allows you to remove emails from your inbox and choose a later viewing date. The program will make those emails reappear marked as ‘unread’ on the later date of your choosing. Other features include reminders to touch base or follow up with contacts who haven’t replied within a certain amount of time, and allows you to use your smartphone to send emails that will arrive in your inbox at a time of your choosing, to send yourself reminders at the appropriate times.

  1. Hello Sign
Hello Sign is the first ever program that allows you to sign legally binding documents from the convenience of your own home. This completely paperless program allows you to open the appropriate file, add your signature and send within minutes. You can upload documents, assign signatures fields, and send documents that need to be signed by a third party. By allowing users to reuse documents, and saving commonly designed documents, you are able to create templates and links that are available to be hosted directly from your website. HelloSign is integrated with Google Drive, Dropbox, and Evernote.

Organization and efficiency are vital aspects to running a successful business in today’s online industry. Utilizing internet based tools will make these aspects a reality by offering personal convenience and success, while creating a pleasurable experience for your customers.


5 Innovative Tools that can Enhance your Business’s Overall Performance

There are several tools available in today’s market that help operating a successful online business simple and concise. Utilizing these programs will provide convenience and accessibility for yourself, employees, and your long-term client base. I have compiled a list of 5 engagement tools that can improve the success and organization of your business online. (more…)

8 Tasks A Virtual Assistant Can Provide Online

For every business owner there will come a point when you start to become overwhelmed with the everyday tasks of running a business. Eventually it will become necessary to find someone to take on these tasks for you, or these chores will take you further away from running your business.

If you are not ready to employ a full or part time member of staff, then this is when a Virtual Assistant will become extremely useful to your business. A Virtual Assistant can take over the tasks that stops you from running your business, and  always be there when you need them the most.

Here are some essential tasks that a Virtual Assistant can help you with to make your business run smoothly.

(more…)

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